| Task | Assigned To | Deadline | Status/Notes |
|---|---|---|---|
| ☐ Choose event type | Town hall, teach-in, fundraiser, or block party | ||
| ☐ Select venue and confirm | Check accessibility, capacity, permits needed | ||
| ☐ Create flyer and invites | Design digital and print materials | ||
| ☐ Promote via multiple channels | Social media, press releases, partner outreach | ||
| ☐ Prepare talking points | Core message and key themes for speakers | ||
| ☐ Confirm speakers/performers | Send reminders, get bios and requirements | ||
| ☐ Coordinate support services | Food, childcare, interpretation if needed | ||
| ☐ Set up event tech | Audio, video, livestream equipment | ||
| ☐ Prepare attendee materials | Bloc overview, contact info, sign-up forms | ||
| ☐ Plan follow-up strategy | Database for contacts, thank you messages |
Use this to coordinate across your core team and keep everything on track. A strong launch event helps you gain credibility, media coverage, and new volunteers.
Assign responsibilities clearly and revisit this checklist weekly leading up to the event.